Documentation

Everything you need to know about using DoorLedgers

Managing Units

What is a Unit?

A Unit is an individual rental space within a building – an apartment, condo, house, room, or any space you rent out. Each unit can have one active lease at a time.

Adding a New Unit

Step 1: Go to Your Building

  1. Click “Buildings” in the left sidebar
  2. Click on the building where you want to add a unit
  3. You’ll see the building detail page

Step 2: Click Add Unit

  1. On the building page, find the “Units” tab (usually selected by default)
  2. Click the “Add Unit” button

Step 3: Fill in Unit Details

Complete the unit information form:

Field Required Description Example
Unit Number Yes How you identify this unit “101”, “A”, “Basement”, “Front House”
Bedrooms No Number of bedrooms 2
Bathrooms No Number of bathrooms 1
Square Feet No Size of the unit 850
Monthly Rent Yes Standard rent amount for this unit 1500
Description No Features or notes about the unit “Corner unit, washer/dryer in unit, parking spot #3”

Step 4: Save the Unit

  1. Review your entries
  2. Click “Save Unit”
  3. The unit now appears in your building’s unit list

Understanding Unit Status

Units automatically show their rental status:

Status Color Meaning
Vacant Gray No active lease – available for rent
Occupied Green Has a tenant with an active lease
Pending Yellow Has a future lease starting soon

Viewing Unit Details

To see complete information about a unit:

  1. Navigate to the building containing the unit
  2. Click on the unit number in the units list
  3. The unit detail page shows:
    • Current tenant (if occupied)
    • Active and past leases
    • Payment history for this unit
    • Repair requests related to this unit

Editing a Unit

  1. Go to the unit’s detail page
  2. Click “Edit Unit”
  3. Update any fields as needed
  4. Click “Save Changes”
Note: Changing the rent amount on a unit doesn’t affect existing leases. The new amount will be used when creating future leases.

Deleting a Unit

Warning: Deleting a unit removes all associated leases and payment history. Make sure no active leases exist before deleting.
  1. Go to the unit’s detail page
  2. Click “Delete Unit”
  3. Confirm the deletion

Single-Family Homes

For a single-family rental property:

  1. Create a “building” for the property (e.g., “123 Oak Street House”)
  2. Add one unit named “Main” or “House” or simply “1”
  3. Create leases for this single unit

Common Unit Configurations

Apartment Building

  • Building: “Sunset Apartments”
  • Units: “101”, “102”, “201”, “202”, etc.

Duplex

  • Building: “456 Pine St Duplex”
  • Units: “A” and “B” (or “Upper” and “Lower”)

House with ADU

  • Building: “789 Elm St Property”
  • Units: “Main House” and “Guest House”

Next Steps After Adding Units

  1. Add Tenants – Create tenant profiles for people who will rent your units
  2. Create Leases – Connect tenants to units with lease agreements