Recording Expenses

Keep track of all property-related expenses for accurate financial reporting and tax preparation.

Adding an Expense:

1. Navigate to “Expenses” in the sidebar
2. Click “Add Expense”
3. Fill in the details:
   • Building – Which property
   • Category – Type of expense
   • Amount – Cost of the expense
   • Date – When it occurred
   • Description – Notes about the expense
   • Vendor – Who was paid (optional)
4. Click “Save Expense”

Expense Categories

Common expense categories include:

• Repairs & Maintenance – Fixing things that break
• Utilities – Water, electric, gas (if landlord-paid)
• Insurance – Property insurance premiums
• Property Tax – Annual or quarterly taxes
• Management – Property management fees
• Landscaping – Lawn care and grounds maintenance
• Legal – Attorney fees
• Supplies – Cleaning, tools, etc.

Recurring Expenses

For expenses that repeat regularly (like insurance or lawn service):

1. Create an expense template
2. Set the recurrence (monthly, quarterly, annually)
3. The system will automatically create expense records

Viewing Expense Reports

Access expense summaries in the Reports section to see:

• Total expenses by category
• Expenses by property
• Year-over-year comparisons
• Profit and loss statements